Thank you so much for considering to host your offering at The Kali Collective! Collaborations are what keeps our community expanding, unfolding, nourished and inspired.
Over the years we have learned what works and what doesn’t. To have a great offering is not enough. It takes time, effort and knowledge on how to let people know about your event in order for it to be successful. Therefore we have created the following contract to keep both parties accountable to what is needed for the event to be a success. What we suggest will resonate with some, and not with others. It is never an offence to us if the following terms don’t align with you. However for us to stay integral to the requirements of our studio, the following contract must be signed, agreed and followed through to run an event with us.
Thank you for your consideration and whether you decide to move forward or not we truly wish you the most success in the world.
Please return this contract and any further correspondence to
Thank you! Steph Wall
What we offer as a host site
1 Graphics, a booking link to MBO, link to your event on our website and Facebook event will be provided by The Kali Collective within one week of receiving all relevant information and signed contract. Please use only this poster is your communications about the workshop/event/course unless otherwise agreed on by both parties.
2 The profit share for your event/workshop/course is 60/40 after expenses which should be clearly communicated on page one and agreed on by both parties. 60% to you and 40% to The Kali Collective. This monetary split includes only those students who have attended and paid for an event – not customers who have received credit refunds/late charge cancellations. The Kali Collective will inform you of the final amount to be invoiced.
3 In the 4 weeks preceding the event you will be given login details our TKC Instagram account, to allow you to directly participate in promotional activities (see “What we expect from you”)
4 TKC agree to pay your invoice in full by the 7th of the month subsequent to the event, provided that your invoice is received within 2 weeks of event taking place including full payee details.
5 TKC will arrange for a member of the team to greet you on the day of the event and take care of set up and sign in. In the unlikely event no-one from TKC attends the workshop you will be given clear instructions on how to lock the door and close down the studio after your event.
6 We are to agree prior to this contract being signed what the minimum number is to run the course and state it on page one of this contract. If this minimum number is not met one week prior to the event, both TKC and the Instructor reserves the right to cancel the event.
7. Approximate expenses from TKC that will be taken off the gross profit is 4% for MBO fees and 20% for VAT
What we expect from you
1 The Instructor must have sufficient Professional Liability Insurance that is valid during your entire time teaching at The Kali Collective International LTD. The Instructor is wholly responsible for ensuring the insurance remains valid and sufficient at all times.
2 All students practicing at TKC, including privates, workshops, public classes, courses etc., must sign the mandatory waiver. Securing the signing of this waiver is the full responsibility of the Instructor in whose class the student is participating. Under no circumstances can this waiver be permitted by the Instructor to be ignored or missed by the student. Any student who does not sign the waiver for any reason cannot be permitted by the Instructor to participate in the relevant class.
3 All event information must be received by The Kali Collective 12 weeks prior to the workshop date unless otherwise agreed by both parties.
Event information includes:
your logo if applicable
at least 3 suitable pictures to be used on a poster/flyer/social media*
*Pictures must not include any other brand. If they are taken within another local studio it must not be identifiable from the picture.
4 To host a workshop with TKC we would like to emphasize that this event is being collaborated in partnership, which means both parties share the rewards and the risks. To equalize the potential risks of running the workshop, we required a refundable deposit of £30 by the instructor. This is to share costs SHOULD THE WORKSHOP NOT RUN in the initial start-up of promoting the event as well as create an incentive for the Instructor to meet minimum numbers. This deposit will be given back in full on the final invoice should the event run. In the event that there is a cancelation, the £30 deposit will be put towards start-up and cancelation costs incurred by TKC.
5 In order to successfully run a workshop at our studio, we recommend the following as a guideline to have prepared to promote your event in the month prior to it running:
4 blog posts
1 email newsletter
Instagram and Facebook stories and posts at least twice a week
Facebook and Instagram live Q&A to both your community and ours
Weekly posts in the the facebook event
You agree to post about the event/workshop/course on social media at least twice per week, linking The Kali Collective pages, sharing the event and booking link where applicable.
6 During promotional planning, you may be contacted by The Kali Collective in relation to completing marketing tasks such as a Q & A for social media. In signing this contract, you agree to participate in the additional promotional activity if required.
7 You agree to complete one blog post/video/picture story per week in the 4 weeks preceding your event naming The Kali Collective as host studio and providing event information booking details. We in turn agree to link to these posts via The Kali Collective social media (Instagram and Facebook) as they appear.
8 In the 4 weeks preceding the event you will be given login details our TKC Instagram account and we recommend you log on at least once a week to speak to our community about your event on our Instagram Stories.
9 Please invoice TKC within 2 weeks of receiving our notification of final invoice amount payable by us. Your invoice should also include your £30 refundable deposit, identified as such on the invoice.
Confidentiality agreement - all details of the operations, management, contracts, pay etc. of TKC are to be kept confidential by the Instructor. During the course of this agreement, the confidential information of TKC or any third parties with which TKC has or had economic or commercial dealings (clients, students etc.) must be kept secret by the Instructor. The Instructor must ensure that TKC’s rights to confidentiality and TKC’s intellectual property rights are not breached.
Confidential information includes without limitation trade secrets or information in whatever form (including, without limitation, in written, oral, visual or electronic form or on any storage medium and wherever located) of a confidential nature which is important to and belongs or relates to and is confidential to TKC which the Instructor may have received or obtained as a result of or in any way in connection with this agreement and includes but is not limited to information relating to the business of the TKC or any of its shareholders or management including business plans, research and development projects, business opportunities; its products; clients or customers or potential clients or customers, suppliers, agents or distributors of TKC including customer lists, price lists, pricing structures and discount structures; information relating to the security of TKC’s premises or its or their computer and telephone systems; commercial, financial or marketing information; whether or not such information (if in anything other than oral form) is marked confidential. Whether during or after the termination of this agreement, the Instructor may not (unless permitted or instructed TKC or in the performance of duties under this agreement) disclose any of TKC’s trade secrets or confidential information to any third party. The Instructor may not make any copies for their own purposes or for the purposes of any other person, and will upon termination of this agreement delete or destroy any confidential information of TKC, and provide confirmation of such deletion or destruction.
CONFLICT OF INTEREST
Visiting teacher may leave business cards at the studio however announcing workshops, retreats, teacher trainings etc. that are not hosted at TKC is not permitted.